Privacy Policy

Who this applies to

BD Teamify is an internal HRMS tool built for Building Doctor employees. It is not a public consumer app — access is limited to staff accounts created by Building Doctor administrators. This policy explains what information the app collects from those employee accounts and how it is used.

Information we collect

• Identity & contact details — name, employee code, work email, phone number, date of birth.
• Employment data — department, designation, reporting hierarchy, role/permissions, employment status.
• Photos — an optional profile photo and banner image you choose to upload, and the live photos you take when you check in or out of an onsite visit.
• Attendance & location — check-in/check-out times and your device’s location at the moment you check in or out, used to record where the event happened. For onsite visits the app also records the GPS position and photos of each visit. In the Android app, if you accept the location-recording notice shown at check-in, the app records your location every few minutes between check-in and check-out so your onsite route can be shown to your managers and HR; it stops at check-out. The iPhone app does not record location in the background.
• Work content you submit — documents, tickets, tasks, leave/timesheet requests, KPI submissions, goals, BD Guru course progress, cabin/meeting requests, reimbursement claims with their receipts and payment details (date, amount, mode and reference number), resignation and exit forms, and similar records you create while using the app.
• Messages and posts — messages and files you send in Chatify and Groupify, and posts, comments and reactions you make in BD Connect (visible to colleagues, as described below).
• Payslip data — payslips generated for you by HR/Admin, viewable only by you and authorized admins.
• Notification tokens — an identifier for your phone or browser, so that notifications can be delivered to it.
• Basic device/usage information — standard web server logs (IP address, browser/app version, timestamps) generated automatically by using the service, and audit logs of actions taken in the app.

How this information is used

Exclusively to operate the HR functions the app provides: attendance and leave tracking, payroll document delivery, internal ticketing, learning & development, performance (KPI) tracking, and the org-directory/approval-routing features the platform is built around. We do not use employee data for advertising, and we do not sell or rent employee data to third parties.

Who can see it

Visibility follows Building Doctor’s reporting structure: a manager can see data for the people who report to them (directly or indirectly); HR Admins and Super Admins have broader administrative access needed to run HR operations; every other employee sees only their own records, plus the company directory’s basic profile information. Posts in BD Connect are visible to all employees. Direct messages in Chatify are visible only to the people in the conversation; administrators cannot read them. Data is never shared outside Building Doctor except where a service we rely on to run the app (see below) needs it to function.

Where it’s stored

Account and work data is stored in a database on infrastructure operated for Building Doctor. Uploaded files are stored on that infrastructure or, for Document Centre documents, payslip PDFs and the daily backups, in Building Doctor’s own Google Workspace (Google Drive) account, where access is controlled by the app’s own permission checks.

Services we rely on

We use a small number of providers to run the app, and only for that purpose: Google (Firebase Cloud Messaging for notifications to Android phones and browsers, Google Drive for file storage and backups, and Google Workspace email to send you notification emails), Apple (Apple Push Notification service for notifications to iPhones), and Cloudflare (the “Verify you are human” check on the sign-in page). They process data on our behalf and do not use it for their own advertising.

Data retention & deletion

Employee records are retained for as long as the account is active and for a reasonable period afterward for legitimate HR, payroll, and audit purposes. An administrator can deactivate or remove an account; associated historical records (audit trails, approvals) may be retained in de-identified or reassigned form where needed for record-keeping.

Your choices

Profile photo and banner uploads are optional. Location is requested when you check in or out, and for onsite visits; the optional route recording in the Android app asks for your consent first and stops when you check out. You can switch notifications off per category in Settings, or in your phone’s system settings. You can ask your HR Administrator to review, correct, or ask about the data held for your account, or to remove your account, at any time.

Contact

Questions about this policy or your data can be directed to your HR Administrator, or to Building Doctor’s Tech Development Team.